Bidding Support & Project Start Up Specialist

Client Description:

Adecco is currently recruiting on behalf of one of its clients, a global leader in the construction and civil engineering sector, for the role of Bidding Specialist. The company specializes in delivering large-scale infrastructure projects across transport, water, and energy sectors, with a strong focus on sustainable development and engineering excellence.

Responsibilities:

Responsibilities include:

During the bid-study phase:

·      Identify vendors and subcontractors to engage in the market analyses needed to define the bid quotations, coherently with the company's procurement strategy.

·      Managing requests for quotations (RFQ) for specific projects, in coordination with the Technical Department, the Regional Supply Chain Managers and the Global Commodity Managers for the specific commodity classes.

·      Negotiate and manage pre-bid agreements and/or strategic vendor contracts, together with the Bidding Support Managers, Regional Supply chain Manager and the Global Commodity Managers.

·      Analysing, comparing and assessing bids received from vendors, guaranteeing that they are technically assessed by the Technical Department, while also preparing the summary tables of the final bids and, of the recommendation, guaranteeing that they are approved and filed according to set procedures.

·      Ensuring constant interface with respective HQ Bidding Support managers, providing updates on the bidding procurement process and ensuring the proper application of Group procedures and best practices.

During the start-up phase of Operational Units:

·      Contributing and support the Bidding Support Manager with the preparation of the procurement budgets and of the bid reorganization process, guaranteeing, while coordinating with the Area Cost Control, the AFC Directors, the Regional Supply chain managers and the Commodity Managers, verification and updating of procurement cost hypothesis and entrusting/subcontracting strategies.

·      Drafting the preliminary procurement plan according to the project's production plan, in agreement with the Project Manager and the Regional Supply chain manager.

·      Defining the supplier list within the Vendor list, with the Regional Supply chain Managers, the Global Commodity Managers and with the Head of Vendor Management.

·      Managing initial contractual and commercial negotiating activities, to pursue economical solutions, synergy, quality excellence and lead time optimization.

·      Drawing up contractual and purchase order terms and conditions, supported by the Legal Department and Contract Department, while coordinating with the persons responsible for the Operational Units.

·      Guaranteeing that orders are issued correctly, and that goods and services are promptly procured, in compliance with the required specifications.

·      Guaranteeing the respect and the correct implementation of the procedures of HQ Supply Chain Department.

·      Supporting any worksite activities that involves the supply chain.

Candidate Profile:

Requirements:

·      10  - years' experience gained in Supply chain and Procurement Departments in multinational contexts;

·      MsC in Engineering and/or Economics.

·      Coordination skills.

·      Negotiation techniques and strategies.

·      Contract management skills.

·      Capable of carrying out prime cost driver value analyses.

·      Civil Engineering skills;

·      Excellent use of MS Office; SAP MM, Business Intelligence Software.

·      Available to travel and stay to/at worksites and at joint venture sites.

·      Fluent English (knowledge of a second language is a plus).

The following skills complete the profile:

·      Excellent organizational and decision-making skills;

·      Results-oriented;

·      Excellent communication and relational skills.